Seeking full-time or seasonal full-time Operations & Finance Manager

The Documentary Media Society, producer of DOXA Documentary Film Festival, is a vibrant arts organization that premieres Canadian and international documentary films during its annual festival in Vancouver, along with year-round programming and community initiatives. Our mission is to support a better understanding of the complexity of our times through engaging the public in documentary media as an art form. The 26th DOXA Documentary Film Festival will take place April 29 to May 9, 2027. 
 

We are seeking a collaborative and detail-oriented individual to join DOXA’s leadership staff as a full-time or seasonal full-time Operations & Finance Manager. Reporting to the Board of Directors and working in close collaboration with the Artistic Director and Development & Communications Manager, the Operations & Finance Manager is critical to DOXA’s continued growth and impact. This position starts in December 2026. 
 

The successful candidate demonstrates financial management acumen, a professional and personable leadership style, and strong communication and organization. This role participates in grant-writing and reporting. Experience with fundraising and sponsorship development is an asset. All applicants must have the ability to work independently and collaboratively within a small team. This role is based in Vancouver with the expectation that the Operations & Finance Manager will spend the majority of their time working onsite at DOXA’s office in downtown Vancouver.
 

Responsibilities

  • Financial Management (35%)
    • Prepare the annual operating budget in advance of the fiscal year-end
    • Process Accounts Payable and Accounts Receivable
    • Process Payroll and Remittances with the Bookkeeper
    • Maintain CADAC reporting
    • Prepare and format budgets for grant applications with leadership staff
    • Complete final reports for grants and funders with leadership staff
    • Prepare tax receipts with the Development & Communications Manager
    • Prepare annual financial statements with the Bookkeeper & Accountant
    • Generate financial reports upon request by the Board of Directors
  • Revenue Generation (30%)
    • Prepare and submit grant applications with leadership staff and relevant committees
    • Design and implement a grant and fundraising calendar with the Development & Communications Manager and relevant committees
    • In support of revenue goals, develop and execute strategies for growing and maintaining relationships with sponsors, donors and other key stakeholders with the Development & Communications Manager and relevant committees
  • Human Resources (15%)
    • Oversee the hiring and onboarding of staff and contractors with leadership staff, which may include festival support staff for Box Office, Front of House, Hospitality, Volunteering, and Communications
    • Negotiate and execute staff and contractor employment contracts according to the approved operating budget and available resources
    • Oversee the recruitment, reference checking, training and scheduling of volunteers and co-op placements in collaboration with the leadership staff and festival contractors
    • Ensure adherence to labour law requirements, including work permits, statutory wage deductions, T4 issuance, Records of Employment, contractor invoice payments, etc.
    • Manage and record staff benefits, including extended health benefits and vacation
  • Administration & Liaising (10%)
    • Represent DOXA as an active committee member of the office, 110 Arts Cooperative
    • Work alongside leadership staff in managing general office duties, including responding to general enquiries by email and phone and processing mail
    • Maintain data using a range of basic databases and records systems, including mailing lists, lists of partners and donors, office records, etc.
    • Attend meetings of the Board of Directors and relevant committees; prepare and present reports as requested
    • Work with the Board of Directors to ensure compliance with the BC Societies Act, Canada Revenue Agency, WorkSafe BC, and all applicable agencies and laws
    • Participate in short-term and long-term strategic planning with the Board of Directors and leadership staff
  • Festival Box Office & Events (10%)
    • Set up Box Office operations, including the telephone line, and securing equipment for payment processing and ticket scanning
    • Hiring support staff and volunteers
    • Ensure financial and operational compliance at every festival venue
    • Oversee daily box office reconciliations for every festival venue
    • Process internal and external box office requests as required
    • Add events and maintain box office software as required
    • Ensure the delivery of a volunteer Appreciation Party following the festival in collaboration with other DOXA leadership staff and festival contractors

Qualifications

  • 3+ years of experience managing finances for an arts organization or within a relevant field, including cashflow, payroll and budgets
  • Knowledge of Generally Accepted Accounting Principles (GAAP)
  • Experience with QuickBooks Online or similar accounting/financial record-keeping software
  • Knowledge of the BC Societies Act and best practices for charitable non-profit societies
  • Demonstrated proficiency in a range of computer software and online tools, including Google Workspace, Microsoft Office Suite and Slack
     

Term & Compensation

  • Permanent Full-Time following 3-month and 6-month reviews; or, 
  • Permanent Full-Time for 8 months and Part-Time for 4 months following 3-month and 6-month reviews
  • $58,000 to $70,000 annual salary based on experience, qualifications and preferred work schedule
  • Remuneration and job title negotiable based on experience and qualifications
  • Extended health benefits available after 3 months of employment
  • Three weeks of paid vacation
  • Starting December 2026
     

Eligibility: Canadian citizen, permanent resident, or refugee status with legal entitlement to work. Must be available to start in December 2026.

DOXA strongly encourages Indigenous applicants and persons from equity-deserving communities. We welcome all applicants regardless of race, place of origin, ethnicity, religion, gender, sexual orientation, age, marital status, and ability.
 

Please send a cover letter and resume by email to hr@doxafestival.ca. The deadline to apply is November 4, 2026.