Join the DOXA Team!
We're hiring a Programming Manager to join our non-hierarchical management team! Could it be you, or someone you know?
The Programming Manager will work closely with the Development & Communications Manager and the Business & Finance Manager to provide organizational leadership and strategic planning and direction. This individual is responsible for executing artistic programming and public initiatives while working within the mission, vision and values of DOXA. An ideal candidate possesses strong leadership qualities, is proactive, collaborative, self-motivated, organized and invested in the strengthening of Vancouver’s media arts community.
We’re looking for an enthusiastic and sociable individual who is passionate about the arts to join our small team. This is a unique opportunity to learn and expand your skills within an open-minded mid-size festival that operates in a collaborative, horizontal management style. This means that core/senior staff carry out organizational aims and make major decisions as a collective, without the top-down management of an Executive or Artistic Director. The incumbent will be supported by the core leadership staff, in addition to contractors, a volunteer Board of Directors and additional volunteers.
If working for DOXA and being a part of international film festival leadership excites you, we want to hear from you! We realize the following list of responsibilities is vast, and so we do not anticipate that candidates will have experience in every area on this list. When applying, please share where your experience lies, your vision for DOXA and where best we can support your learning. We are willing to adjust the job description and/or offer mentorship for the right candidate.
Responsibilities (include but are not limited to):
- Oversee all aspects of programming, both creative and administrative.
- Manage the annual process of programming selections for DOXA to include, but not limited to: call for submissions, notification process, negotiations and agreements, publications, educational and industry programs, juries and awards, panels and workshops, and special guests.
- Work to implement and maintain year-round programming and special events throughout the year.
- Research films, filmmakers and trends in documentary filmmaking, internationally and locally, throughout the year.
- Cultivate strategic relationships with local and international filmmakers, curators, distributors, and film promotion organizations in order to build programming opportunities for the Festival.
- Manage programming and screening committee volunteers, and work with programming advisors and external curators to determine programming themes, programs and Industry events.
- Watch and comment on film submissions, and review the work of the programming and screening committees.
- Establish film selection timeline and track programming budget.
- Research and invite presenters for masterclasses and Q&A sessions.
- Participate in film event introductions, media interviews; moderate post-screening Q+As and panel discussions.
- Oversee creation and maintenance of the master film screening schedule and programming database.
- Ensure correspondence for all film programs—submissions inquiries, requests for screeners, invitations, thank you letters, etc.
- Invite and negotiate (including all screening fees) for titles’ inclusion in Festival presentation and year-round-programming with film distributors and filmmakers.
- Prepare, assign and/or write film synopsis as well as coordinate essay writers for program guide.
- Oversee the coordination of filmmaker travel and accommodation.
- As needed, with Development & Communications Manager, liaise with sponsors for partnership support.
Publicity and Marketing:
- Work with staff, contractors and volunteers to develop outreach and marketing strategies for programming activities to increase public awareness and articulate the mission and guiding principles of DOXA.
- Participate actively in the festival branding, marketing and promotional activities of DOXA, and serve as a spokesperson for the organization.
- Strategize with DOXA’s publicist to brainstorm story pitches and/or interviews.
- Oversee the editorial and execution of the Festival program book, external advertising, as well as printed and digital promotional materials including posters, program book, online ads and the website.
- Provide film notes, loglines and other text for use in press materials and releases.
- When required, act as a representative for the organization/festival to the media and community.
- Assist in writing and proofreading radio and print ads, specialty flyers, websites, press releases, social media content, and more.
Shared Leadership Management:
- Work with Business & Finance Manager and/or Development & Communications Manager to make high level decisions related to annual budget, festival structure, venue bookings and other operational logistics.
- Work with Business & Finance Manager and/or Development & Communications Manager to identify and provide application and report content for grants with public funders, government agencies and foundations.
- Participate on the DOXA Human Resources Committee and when required, interview and/or hire staff and contractors with the support of the DOXA staff and board of directors.
- Maintain stakeholder (funder, government agencies, etc.) relationships.
- Direct reports may include: Technical Coordinator, Programming Coordinator, Industry Manager, Communications Assistant, Graphic Designer, Publicist, website contractor, and Guest Services Coordinator.
- Work with the Board of Directors, alongside senior staff, on the strategic direction of the organization, including developing and meeting budget and audience attendance goals.
- Report to DOXA Board of Directors and attend monthly board meetings.
- Participate on the VanPodFest organizing committee and support the Vancouver Podcast Festival programming vision and operations as needed.
- To the best of your ability, make introductions to help grow DOXA (prospective Board members, sponsors, jurors, contractors and volunteers, etc.)
- Act as liaison and representative for DOXA as part of the 110 Arts Cooperative and The Post at 750 facility.
- Share general office duties, including telephone, mail, reception and other as required.
- Work within the required timeline required to carry out the duties of the position.
- Keep accurate and easily accessible records of all work in order to ensure organizational continuity (files, timeline, etc.).
- Three+ years of curatorial, festival management/event planning, and arts administration experience required.
- Experience as a film festival programmer or assistant/associate programmer, and knowledge of the Canadian film industry and international documentary landscape are required.
- Strong leadership skills and ability to build a team and a collaborative environment.
- Management experience supervising a range of contractors, volunteers and interns.
- Shares DOXA’s commitment to supporting unique voices and celebrating equity.
- A demonstrated investment in documentary film, nonfiction media arts and social justice desired.
- Excellent problem-solving, critical thinking and organizational skills.
- Ability to multi-task and juggle competing priorities; good time management.
- Able to work independently, efficiently, collaboratively and under deadline pressure.
- Excellent oral and written communications skills.
- Ability to think about the big picture, while also keeping an eye on detail.
- A commitment to balancing artistic initiatives and risks with responsible and collaborative fiscal management.
- Completion of post-secondary program in a related field and/or relevant work experience in nonprofit management, ideally in an arts and culture environment.
- Strong computer skills including an understanding of Microsoft Office, Google Workspace and Adobe Creative Suite.
- Familiarity with film and video formats and film production is desirable.
- Must be able to work some evenings and weekends, and be on call 24/7 during the festival.
DOXA works hard to cultivate an equitable, accessible and respectful environment both in our organizational day-to-day and in festival offerings. One of DOXA's founding principles is to engage with a diversity of curators, filmmakers, academics and activists to illuminate the intersections of social, economic and environmental injustice. We believe that documentary cinema holds power within moments of social momentum and change, and is a valuable tool in interrogating unjust systems. We also believe in anti-racist education, increased mental health services, income and housing security, harm reduction services, accessible rehabilitation, public arts and cultural programs, decriminalization, transformative justice, and other vital community-based systems. We believe that an investment in documentary film should be informed by a parallel investment in these tools for change.
Do you feel that you could help carry forward the artistic and organizational vision for DOXA? Tell us how in your cover letter. We are looking to find the right person for our team, with relevant skills and experience who is willing to learn with us.
We strongly encourage applicants with lived experience, from Indigenous communities, people of all races, ethnic origins, religions, abilities, sexual orientations and genders to apply. Your lived experience, as it relates to our work, will be valued. All candidates must be eligible to work in Canada.
Remuneration: $42,000 - $48,000 salary, commensurate with experience, plus extended health benefits package.
To apply, email your cover letter and resumé to [email protected], attn: Atenas Contreras, Business and Finance Manager. Deadline to apply is October 1, 2021.
We thank all candidates for applying; however, only those selected for an interview will be contacted.