Employment Opportunities

Employment Opportunities

VanPodFest Festival Coordinator

DOXA is excited to present the first annual Vancouver Podcast Festival, taking place November 8 thru 10, 2018.  

We are seeking a dynamic individual who is interested in working in a busy, energetic, fast paced  environment to fill the position of Festival Coordinator. All applicants must have excellent computer (preferably Mac) and Internet skills and the ability to work independently within a team setting, and a strong interest and knowledge of the podcast industry.

Reporting to and working alongside DOXA Senior Staff, the Festival Coordinator will oversee many aspects of planning and production of a 3 day festival (8-10 November, 2018).

Contract: August 20, 2018 - November 23, 2018

Responsibilities include:

  • Work with DOXA Senior Staff to produce and plan the Vancouver Podcast Festival
  • Coordinate and schedule VPF panels, workshops and special events
  • Help to establish a timeline for festival deliverables and ensure all team members are aware of deadlines, milestones and workflow
  • Work with Development Manager to create and coordinate sponsorship packages
  • Work with the Development Manager to coordinate and execute social events such as the VIP party and networking opportunities during the week of VPF
  • Ensure all sponsors and partners have a successful experience of the festival and be the main  contact in regards to special guests, speakers, filmmakers and audiences.
  • Distribute festival marketing materials such as festival programs and posters.
  • Work with Director of Programming and Development Manager to coordinate travel and accommodation arrangements for invited guests
  • Drive or arrange local transportation for invited guests
  • Liaise with reception venues, caterers, and rental partners, as required
  • Working with the Volunteer Services and Operations Manager to coordinate receptions and hospitality events during the festival. This will include picking up and dropping off supplies.
  • Coordinate social media and online presence in collaboration with Director of Programming
  • Prepare a final report on your role in the Festival and make recommendations for the next festival
  • Assist in general office duties, as required, (such as assisting with editing and distributing promotional materials and answering phones, filing, organizing mailouts)


  • Must be 19 years or older
  • Must have a valid BC driver’s licence, and meet the eligibility requirements for a Modo Car Co-op membership
  • Serving It Right Certificate

Successful applicants will have or acquire in the position:

  • ‬Have strong organizational and project management skills - detailed-oriented with a strong ability to prioritize, multi-task, manage a budget and meet deadlines
  • Strong interest and knowledge of podcasting industry
  • Strong computer skills - Google Suite or Word and Excel are required
  • Demonstrate appropriate problem solving capabilities, leadership qualities and initiative when required
  • Ability to adapt to change in a fast-paced work environment, experience with festival environment is favorable
  • Excellent written and verbal communication skills, attentive listener
  • Have strong work ethic and a sense of team spirit
  • A collaborative attitude and ability to work within a small, committed team
  • An ability to work independently without supervision

Salary: $8,000 in total (billed by contractor). Exact hours are flexible and to be confirmed with the successful candidate. Please note the salary is based on full-time hours for the duration of the contract. 

How to apply:

Please email your cover letter and resume to hr@doxafestival.ca. Deadline to submit is 4:00pm, Monday, July 30, 2018.

We strongly encourage applicants with lived experience, from First Nations communities, people of all races, colours, ethnic origins, religions, abilities, sexual orientations, and sexual identities to apply.